As our Sales Administrator, you’ll be the go-to person who keeps our team on track and our clients supported. You will work closely with the Principal, sales team, and operations to ensure every part of our sales process is handled with care, accuracy, and exceptional service.
Your day will be varied and rewarding, including but not limited to:
▪️Drafting and sending Form 6 Listing Agreements for signing
▪️Managing Form 6 reappointments
▪️Entering appraisals
▪️Processing listings and maintaining accurate data
▪️Preparing Form 9 Entry Notices & Form 10 – Notice of Lessor’s Intention to Sell for tenanted properties
▪️Ordering Form 2 – Seller Disclosure Statements via solicitors
▪️Ordering property reports
▪️Preparing and sending contracts for signing
▪️Managing contracts from unconditional to settlement
▪️Liaising with solicitors
▪️Following up on outstanding deposits and contract clauses
▪️Managing Realty Assist payment requests
▪️Using Canva to create simple marketing materials
▪️Ordering brochures, signboards, business cards, SOLD stickers, and other marketing assets
▪️Assisting with buyer updates, prospecting calls, and updating buyer requirements in NC
▪️Requesting client reviews
▪️Vendor communication and support
▪️Processing buyer enquiries
▪️Managing calendars and setting appointments
▪️Supporting the sales team and senior management with ad-hoc tasks
▪️Overseeing office supplies
▪️Ensuring the office is clean, welcoming, and presentation-ready
▪️Preparing for team meetings (in-person & virtual)
▪️General administration and organisational support across the business
You’ll thrive in this role if you are:
✔️ Highly organised and detail-focused
✔️ Comfortable managing competing priorities
✔️ Confident using tech systems
✔️ A strong communicator with a friendly, professional manner
✔️ Someone who loves supporting others and contributing to a team
✔️ Happy to step into a fast-paced environment where no two days are the same
✔️ Interested in growing within real estate
Experience in administration or real estate is highly desirable.
✨ Work directly with one of Ray White’s top-performing Principals in Australia
✨ Supportive, caring team culture
✨ Genuine development opportunities
✨ Training provided across all systems and processes
✨ Opportunity to build a long-term, meaningful career in real estate
✨ Beautiful Clayfield office location
If this sounds like you, we’d love to hear from you.
Please send your resume and a short cover letter to kimolsenproperty.qld@raywhite.com telling us why you’d be a great fit.